Choosing a location that best suits your needs AND your budget is the goal. Booking a venue for your corporate event is going to be the largest part of your overall budget, make sure to set a budget for all aspects of your event and stick to it! Remember to be flexible you don’t want to use your whole budget on just the actual venue save enough for food, décor, and entertainment.
Other than the overall atmosphere, your guests are going to remember the food and service the most. You want to make sure you have enough food to keep your guests happy, not hungry. Factors to consider are how long your event is, and if your venue offers catering or if you need to provide caterers. If you choose a buffet style make sure to go over menu options and see if you can customize it to reflect the type of event you’re having.
Atmosphere is so important to having a successful event. Depending on if you have an indoor or outdoor venue can change the mood of your corporate event. If your overall atmosphere is lacking this can really hurt your event and leave your guests unsatisfied. Consider your budget for hiring lighting and sound professionals to transform your venue space.
It’s important to go over logistics and rules of the venue before signing your contract! For example, if the venue doesn’t allow for outside caterers and you have already hired staff you will be out of valuable money. Skip yourself the headache and go over everything up front. If any details change make sure to get it in writing, or at least keep a record of emails.
If you are hosting your corporate event in a different city than your own, you will want to book a block of rooms at your venue (if they have them) or at a nearby hotel. Booking blocks can save your guests or your company money in the long run!
Understanding your contract(s) is the most important part of booking a venue for your corporate event. You need to go over costs and fees and all rules and liabilities of your venue before you sign your contract! Skipping over details can hurt you, you want everything discussed and agreed upon included in your contract. Once satisfied with the details go ahead and sign. If this seems too daunting a Corporate Event Planner can help you go over the contract agreement and voice your wants and needs.
Planning a Corporate Event? Contact Lush Event Productions for all of your Corporate Event needs!